The new General Data Protection Regulation, also known as GDPR, comes into effect on Friday 25 May 2018.
GDPR applies to ‘personal data’ meaning any information relating to a person who can be directly or indirectly identified by reference to a postal address, telephone number, email address, social media identity or CCTV images.
This regulation requires your consent to allow us to continue to send you information. GDPR means you will have more control over how your data is used and how you are contacted. It also ensures that organisations protect your personal data.
For us to keep in touch with you so as to send you information about Columban events, newsletters, fund-raising appeals, etc whether by e-mails or post, now requires us to obtain your specific consent. If you don’t give your consent, we cannot send you the regular information you currently receive from us.
The Far East Magazine
As a subscriber to the Far East magazine, you receive this publication because you have requested it. Once we received your details, you were added to a mailing list.
We Do Not:
- sell your details to a third party
- profile your information for statistical analysis
- use your details for direct marketing campaigns
- save your details on a password-protected secure server which is supported by IT systems which are GDPR compliant.
- Erase all your details as soon as you request it.
The Columbans undertake to store this contact information, accurately and securely, and to process it to provide you with the service you have asked for. You can withdraw your consent at any time, and you can ask us to let you know what details of yours we keep. You can ask us to remove these details completely.
For us to collect, store and process your contact details you are required to give your specific consent, and we need you to let us know by either email, telephone or writing to us at these addresses: St Columban’s, Dalgan, Co Meath, C15 Ay2Y. Tel: 00353 46 9021525 or email us at email@example.com
Financial Details and Donations
You may be one of those who has agreed to donate to us, either with a one-off donation or regularly by cash, cheque or Standing Order. For this we may need to ask for your bank details.
For us to carry out this transaction, to remind you when to pay, or if you might consider paying more as our financial needs change, etc, it is necessary for us to collect, store and process the Special Personal Data, in this case financial data, otherwise this transaction cannot be done satisfactorily either for you or us.
Both you and the Columbans have a ‘legitimate interest’ in keeping in touch. That is now the basis in law for us holding your Special Personal Data and your Contact Details, and your completing the Membership/Standing Order form is adequate permission for the Columbans to ‘collect, store and process’ your information.
If you contact us by post, we will have a paper record, but the contact details will also be stored in our encrypted and password protected database.
If you contact us by email, we will have an email record, but the contact details will be put on our database.
If you telephone us, we do not record your telephone conversation but we will record the contact details you give us, if not immediately on the database, it will be in a notebook or similar until it can be put on the database.
If you no longer wish to receive the Far East or the Columban calendar, please notify us at: Far East, St Columban’s, Dalgan, Co Meath, C15 Ay2Y. Tel: 00353 46 9021525 or email us at firstname.lastname@example.org